January 28, 2017

Health & Safety Policy



HSE Policy

HSE policy statement

EXELON is committed to safeguarding the health, safety and welfare of its employees as well as the people and property affected by its operations. To reduce risk of accident or injury the company seeks to provide a work environment that, as far as is reasonably practicable, is safe and preserves the health and welfare of those that work within it and those that are affected by its activities.

The company is committed to continuously improve its standard of health and safety throughout its operations. To this end the board provides leadership in health and safety matters by engaging and training the workforce in the achievement of safe and healthy working conditions and promoting best practice as far as is practicable. The board is committed to providing adequate resources to train, monitor and assess the company’s health and safety performance and deliver the objectives set for continuous improvement.

The requirements of this policy are communicated to all employees through the company’s heads of department and the management of health and safety is promoted through consultation and involvement. The health and safety policy is displayed at all company sites and offices and issued to all new staff joining the company at induction.

It is the duty of managers to prevent injury and ill health as far as is practicable and it is the duty of each employee to exercise personal responsibility for their own health, safety and welfare as well as that of other people. Compliance with legal requirements should be adhered to at all times and no breaches should be tolerated.

This policy will be reviewed periodically and amended as necessary to ensure that it remains relevant to the activities of the company and complies with current legislation and best practice

Razeem Ibrahim

Managing Director


  1. H & S policy shall be signed by the most senior person in an organization such as Managing Director and Chief Executive Officer.
  2. Company CEO/MD Name : Razeem Ibrahim

Designation: Managing Director

Experience: Attached CV

  1. Circumstance that policy has been reviewed :
  • Technical changes e.g. introduction of new plants and process.
  • Organization Changes e.g. changes any key personal such as MD & CEO, or change of management structure
  • Legal change such as new legislation applicable to the organization.
  • Changes in building workplace etc.
  • If requested by third company and insurance company or client
  • If following of government enforcement action.
  • After the passage of time like annual review
  • After Major accident/incident.
  • To authorize the policy that demonstrate commitment coming from most person the higher level of organization will follow. It indicate that CEO and MD is ultimate responsible and accountable for health and safety throughout an organization.
  • A) GENERAL STATEMENT OF INTENT: This spells out the organization’s overall approach to health and safety management, and its aims in terms of performance. It must commit the organization to achieving legal compliance, and in many cases the commitment will be to achieving a higher standard than that set by the law, either as a matter of corporate policy or because of the nature of the organization. The Statement will also usually contain goals and objectives for the organization.

The Statement of Intent should recognize that managers and workers at all levels within the organization have a part to play in implementing policy, and it will therefore state very clearly that every person must comply with the policy and that serious breaches of policy may be treated as disciplinary offenses.

  1. B) Responsibility for ensuring that the workplace is safe and free of health risk rests with the employer. Directors and senior managers give an organization its direction and set its priorities. They decide what the organization does and how it does it. In effect they control the corporate body. They are, therefore, responsible for ensuring that all of the legal requirements that rest with the employer are met.

Middle managers and supervisors are involved in the day-to-day operational running of the organization so are responsible for the health and safety standards within the operations under their control. Their operational areas of responsibility are normally defined in the Organization section of the policy and illustrated by the organization chart.

  1. C) Positive culture: In an organization with a positive safety culture, the majority of the workers think and feel that health and safety is important. There is a strong policy and clear leadership from the top because senior management have this attitude, which runs through the whole organization, from top to bottom. Managers think about the health and safety implications of their decisions and workers share the same view and work safely.
  • Establishing and implementing a good standard H&S policy.
  • Securing the management of commitment and ensure that manager lead by the example;
  • Recruiting competent staff that have the appropriate training, knowledge, experience and other necessary skill to do their jobs safely.
  • Use effective communication skill to deliver safety information to all the employees through notice board, poster, email memos and handbook.
  • Provide effective supervision and training.
  • Providing a pleasant working environment with good welfare facilities.
  • Procedure and standard for all aspects of critical work and mechanism for reviewing.
  • Incident investigation and effective use of information drawn from such investigation.
  • Adequate and effective supervision with authority to remedy deficiencies when found.


2.1 Various method that can be used by the sub-contractor to identify the hazard are:

  • Safety Inspection
  • Task analysis
  • Legislation
  • Manufacture information
  • Accident/ Incident data
  • Safety Audit

The standard hierarchy that should be applied with the respect to control Hazard and Risk in the workplace:

  • Elimination
  • Substitution
  • Engineering control
  • Administrative control
  • Personal protective control

2.1 B)     The aim of risk assessment is to ensure that hazards are eliminated, or risks minimized by the correct                 application of relevant standards. Risk assessment can be described as a five-step process:

  • Identify the hazards. (Mechanical hazard, Electrical, thermal, noise, vibration, radiation hazard.)
  • Identify the people who might be harmed and how. (Worker, cleaner, visitor, public, controller.)
  • Evaluate the risk and decide on precautions. (Likelihood*consequence)
  • Record the significant findings and implement them.(timescale, allocation of responsibilities)
  • Review and update as necessary.

RISK ASSESSMENT & Method Statement:

Risk assessments or Job Safety Analysis shall be conducted for all site activities on the site. They project HSE construction Risk Assessment and an Environmental Impact Assessment are continuously updated and validated and disseminated. Both assessments cover the global issues having potentially a substantial impact on the normal execution of the project.

In addition, EXELON shall prepare a generic risk assessment prior to starting any site mobilization to identify the necessary control measures to be implemented to protect their own personnel. Thereafter any activity shall be risk assessed specifically in order to define any further required control measures to ensure HSE conditions are fully maintained.

Simple Five Steps to develop risk assessment:

  • Step 1 – Identify hazards (something with the potential to harm someone or something)
  • Step 2 – To decide who is going to be harmed and how
  • Step 3 –The risk is evaluated (using Likelihood & Severity/Consequence scale 1-5 for each are multiplied together to obtain risk rating)
  • Step 4 – Control measures are introduced to prevent harm occurring, findings are recorded and communicated to all employees
  • Step 5 – Risk assessment is reviewed as needed i.e. environment changes, work method change




No injury Minor injury LT injury Major injury Fatality
  Ranking 1 2 3 4 5


Almost certain 5 5 10 15 20 25
Very likely 4 4 8 12 16 20
Likely 3 3 6 9 12 15
Unlikely 2 2 4 6 8 10


Risk Rating (R/R)                    Likelihood (L)                     Severity / Consequence (S)

1 = Very low or very            1 = No injury or illness

Unlikely                                  2 = Minor / First Aid injury or illness

2= Unlikely                             3 = “3 Day” injury or illness

3 = Likely                                4 = Major injury or illness

4 = Very Likely                      5 = Fatality, disabling injury etc.

  Risk Rating Action Scale

01 = 05 Low Risk              No further action required

06 = 10 Medium Risk      Review method

11 = 20 High Risk             Permit system / review method

21 = 25 Intolerable Risk    Withdrawal of process / do not proceed

Risk Assessment:

On the basis of the above matrix, risk assessment, is done for generic tasks at EXELON project/site. The details are listed in given below.

High risk areas

The following locations/tasks are considered as high risk areas during construction stage in this site as applicable for present as well as future –

Location Type of Hazard Risk due to
 crane operation Fall from height Height working
  Falling objects Release of energy
Station transformers Electrical High voltage
Diesel Generators Fire Combustibles
Lift openings/stair cases Fall from height Falling into another level

 Risk assessment & PPE requirements

All EXELON personnel engaged in construction work shall be provided with appropriate PPEs depending on the residual risks to which they are exposed to. The procurement PPEs are done to comply with best of standards. Strict control is exercised in the issue, use & maintenance of PPEs by individuals. It is the policy of the EXELON to remove the persons from site who violate PPE rules

EXELON visitors visiting site shall also be provided Orientation and appropriate PPEs.

Flammable Fluids

Flammable  fluids  are  those  that  can  produce  a  flammable  mixture  in  air  at  ambient  temperature.  In this manual a flammable fluid is defined a fluid (liquid or gas) having a prime importance.


In storage, all flammable liquids must be kept in securely capped cans or steel drums on which the contents are clearly marked. Gasoline, acetone, spirits, and other volatile liquids with flash points below 32º C (90º F) should be kept in robust metal lockers, in well ventilated non-combustible huts, or in the open. Stores for these liquids  must  be  securely  locked  or  fenced,  and  be  situated  at  least  6  meters  (20  feet)  away  from  other buildings or storage areas. No other material should be stored with flammable liquids. Flammable gases in cylinders (acetylene, propane, etc.) shall be segregated from other materials, preferably in an open, well-ventilated sun shade. Oxidizing gases (oxygen, chlorine, nitrous, oxide, etc.) shall be stored separately.

 Handling of Flammable Liquids

In handling, the following precautions should be observed:

  • Transportation must always be in closed containers.
  • Transfer operations should be carried out with funnels and there should be no naked flame within 6 meters (20 feet) of the operation.
  • Screw tops and stoppers should be replaced immediately.


 Job Safety Analysis Sheet
Job: Manual Excavation JSA Ref. No. JSA / EXE / 01


Work Area / Equipment:


Permit No.


PERSONAL PROTECTIVE EQUIPMENT & TOOLS NEEDED FOR WORK ACTIVITIES: Hard Hat, Safety Shoes, Safety Goggles, Hand Gloves, Dust Mask, Barriers, Ladder, Guardrail, Polling Board



Pre – work




Post Excavation
Additional Hazards

(Other than indicated above)

JSA Done By Name:                                                                   Designation:

Company ID. No.                                                  Company:

Controlling Team:                                                 Contract No.(If Applicable):

Signature:                                                             Date:

2.1 C) The information shall be shared with in weekly mass toolbox, daily toolbox, specific training, worker handbook, safety campaign and committee meeting, team briefing, poster & videos, notice board regarding Health and safety of worker & risk assessment control measure.

2.1 D) Introduction and Overview: Information security risk assessment is an on-going process of discovering, correcting and preventing security problems. The risk assessment is an integral part of a risk management process designed to provide appropriate levels of security for information systems. Information security risk assessments are part of sound security practices and are required by the Commonwealth Enterprise Information Security Policy. Risk assessments and related documentation are also an integral part of compliance with security standards. This risk assessment methodology is based on the CMS Information Security RA Methodology:

  • System Documentation Phase
  • Risk Determination Phase
  • Safeguard Determination Phase

2.2 A) A hazard control program consists of all steps necessary to protect workers from exposure to a substance or system, the training and the procedures required to monitor worker exposure and their health to hazards such as chemicals, materials or substance, or other types of hazards such as noise and vibration. A written workplace hazard control program should outline which methods are being used to control the exposure and how these controls will be monitored for effectiveness.

It often involves doing a risk assessment to evaluate and prioritize the hazards and risks. In addition, both “normal” and any potential or unusual situations must be studied. Each program should be specially designed to suit the needs of the individual workplace. Hence, no two programs will be exactly alike.

Choosing a control method may involve:

  • Evaluating and selecting temporary and permanent controls.
  • Implementing temporary measures until permanent (engineering) controls can be put in place.
  • Implementing permanent controls when reasonably practicable.

For example, in the case of a noise hazard, temporary measures might require workers to use hearing protection. Long term, permanent controls might use engineering methods to remove or isolate the noise source.

 2.3 A) Risk assessment Process

Additional Information;

Hazard Assessment: The project Manager must ensure that hazard assessments are conducted to evaluate the risks to health of all personnel who might be exposed to the hazardous substance.

Following each assessment, decisions can be taken on the actions required to reduce the exposure to the risk.

Where an assessment identifies potential for damage to health, appropriate hazard control and risk reduction measures shall be implemented.

Control: The preferred order in which steps should be taken to control hazardous substances is given in the following Hierarchy of Control table. In some cases several control measures may be needed.

1 SUBSTITUTION with a safer alternative substance or process – ie remove the hazard
2 ISOLATE OR SUPPRESS THE SOURCE prevent exposure – totally – or suppress the source – eg suppress the formation of dust, fumes, vapors or gases.
3 LOCAL VENTILATION to remove hazardous substance at source – take care as to where it goes!
4 GENERAL VENTILATION adequate circulation of fresh air
5 GOOD HOUSEKEEPING correct storage and a clean and tidy workplace to minimize risk and provide good identification and segregation – avoid spillage etc.
6 LIMIT EXPOSURE control the time of exposure or the number of persons exposed – decant large quantities into small quantities for use etc.
7  TRAINING In the safe use of the substance
9  GOOD WELFARE FACILITIES to maintain good standards of personal hygiene – eyebaths – showers etc
10  HEALTH SURVEILLANCE  monitor employees for signs of ill health and the environmental issues for signs of pollution

 Storage & Segregation of Hazardous Substance

  • Storage and segregation of hazardous substances shall be in accordance with the recommendations on the MSDS’s.
  • All hazardous substances will stored in a secure area, away from the risk of fire and adequately controlled.
  • All containers will be in good order to prevent spills and leakages.
  • Spillage equipment will be located near hazardous substances if applicable.


  • Hazardous substance will be will be disposed of as per MSDS and local municipality regulations.
  • Empty containers will be secured and located in an area away from risk of fire.
  • Contaminated PPE will be disposed of as per local municipality regulations and MSDS.

Personal Protective Equipment (PPE)

The use PPE as a control measure shall be limited to situations where other control measures are not practicable or when equipment is used in conjunction with other measures to increase protection.

  • Adequate PPE will be used in accordance with the MSDS and risk assessment.
  • Information, Training & Competency
  • Adequate information and training will be given to employees who will be using hazardous substances.


In accordance with the internal audit procedure, internal audits shall be conducted at pre-determined intervals to monitor compliance with this procedure.  Non-conformances shall be recorded and analyzed to determine trends and areas for improvement.

2.4 Personal Protective Equipment:

2.4.1 Basic Requirements

The following Personal Protective Equipment’s (ANSI, EN. Standard)  are minimum requirements and must be worn by everyone including casual visitors in all work areas:  Store keeper to maintain the issue date and expiry date of each helmets being used.

  • Safety helmets.
  • Cover all
  • Safety foot wears with steel toecaps.
  • Eye protection.

PPE shall be identified and used in specific accordance to the activity and respective requirements PPE is the last line of defense in the Hierarchy of Controls. PPE shall be worn in accordance with Manufacturer and MSDS.

2.4.2 Hearing Protection

When exposed to a noise level above 80 dB,(decibels) 8-hour Time Weighted Average (TWA) or engaged in noisy  operations  such  as  air  blowing,  concrete  breaking  /  cutting  /  chipping,  bolt  tightening,  use  of  powder actuated tools, use of circular saw, sandblasting, etc. or when performing activities in or passing through areas identified  to  be  “High  Noise  Area”  e.g.  process  area  or  close  to  high  noise  producing  equipment  such  as compressors, welding machines, generators, mobile heavy equipment, etc. Ear protection shall have a minimum of  20  dB  NRR  (Noise  Reduction  Rating)  and  shall  conform  to  ANSI  S3.19  –  1974  or  equivalent  recognized regulatory standards.

 2.4.3 Face Protection

When conducting any activities which pose potential eye and face injuries, face shield is required, it must be appropriately attached to the hard hat. Face shield is a secondary protection. Primary protection (safety glasses or mono-goggles) must always be worn in conjunction with face shield. Face shields must be in compliance with ANSI Z87.1- 1989 or equivalent standards.  Activities that require face and eye protection include but are not limited to:

  • Grinding / torch cutting / Air blowing
  • Concrete chipping / Chemical cleaning / handling
  • Spray painting / Insulation work

2.4.4      Hand Protection

In all activities requiring hand protection from sharp / rough objects. Hand gloves however, shall not be used in situations  where  the  individual  is  exposed  to  “running  nips”  or  working  close  to  moving  “rotating”  machines  / objects such as magnetic drills, table saws, belts, shafts, etc. as they can be caught on and trap the hand before it  can  be  withdrawn  from  the  glove.  Type  of  gloves  shall  be  identified  based  on  hazards  identified  from  Job Safety Analysis.  The below listed activities require hand protection but are not limited to:

  • Cable pulling
  • Piping works
  • Rebar / form work
  • Hand digging
  • Timber work
  • Cladding work
  • Rigging / lifting work
  • Structure erection

 2.4.5 Fall Protection

Full body harness with shock absorbing lanyard  –  in all elevated (unprotected) areas, 6 feet (1.82 meters) and above heights where personnel is exposed to accidental fall. Full body harness shall be provided to and worn by confined  space  entrants,  erectors,  scaffolds,  personnel  in  man-basket  and  similar  hazardous  operations  at heights. Shock absorbing lanyard with a self-locking snap hook shall always be attached to a stable structure or lifeline capable to withstand a minimum of 5000 lbs.  Force Anchorage point of lanyard must be at the highest point possible and as minimum at shoulder height to limit the free-fall distance to a maximum of 6 feet. These fall protection  devices  shall  meet  the  minimum  requirements  of  ANSI  A10.14-1991  or  other  recognized regulatory standards. Shock absorbing lanyard shall not however be employed where, because of the nature of task and working condition, it may pose an extra hazard to the wearer like in the case of confined space entry or in a congested space where the use of the decelerating device is not reasonably feasible. In such cases, further evaluation must be made by site safety representatives or proper judgment of safety experts sought.

2.4.6      Respiratory Protection Equipment (RPE)

  1. Disposable dust masks – for all personnel exposed to light / non-toxic nuisance airborne particulates such as dust and similar air contaminants.
  2. Chemical Cartridge  (Air  Purifying)  Respirators  –  where  required,  in  activities  such  as  painting, insulation work and similar activities where respiratory hazards from mist of paints, thinner, organic vapors, minute fibers,  etc.  Exist or possible. Respirators required in a hazardous atmosphere shall be of NIOSH / ANSI approved type or equivalent, whose worded label on the cartridge/ canister/ filter includes the prefix ‘TC’ indicating Tested & Certified. Air purifying respirators must only be used where oxygen   content is sufficient (19.5% to 23.5%).
  3. Self-contained Breathing Apparatus (SCBA) – shall be employed as standby emergency rescue equipment in confined space entries and similar hazardous operation. ONLY trained personnel shall use SCBAs. Scott Air Pak / Survivor or equivalent NIOSH / ANSI approved brands are recommended.
  4. Airline Respirator – shall be employed in operations where affected employees are subject to continuous or prolonged exposure  to  a  potentially  oxygen  deficient  /  toxic  atmosphere  e.g.  Vessel cleaning, painting / sandblasting in a confined space.
  5. All emergency rescue equipment shall be periodically inspected through 3rdparty, calibrated maintained fit for use whenever required.

2.4.6      Respiratory Protection Equipment (RPE)


In full consistence with signed corporate HSE policy statement, safety commitment and management EXELON has the following prime HSE objectives throughout the execution of work.To achieve the project’s goal of:

  • Zero fatalities.
  • Zero Lost Time Incident
  • Zero Environmental spill
  • Zero Vehicular Accident
  • Zero Restricted Work Case.

 3.1 HSE Objectives

Ensure the objectives are consistent with the HSE Policy and its commitment to protect human health,   safety, the environment for continuous HSE improvement. Things that shall be considered assessing whether any objectives will reduce or prevent environmental pollution. Reduce risk of loss to personnel and assets Result in significant cost savings to the company.

3.2 Feasibility of Implementation:

Consider how feasible it would be achieve the objective given technological options, cost and operational requirements.

  • Practical targets can be established
  • There are better way to manage the activities, products and services to achieve the objective
  • Financial investment required would give an adequate return on investment

 3.3 Establish Performance Measures and Targets

Incident counts and frequency rates shall be monitored, measured and reported as outlined in relevant HSE procedure.

The operating unit management shall set the targets that are consistent with both its own specific objectives and with the company- wide goals established by the EXELON as follows:

  • Zero fatalities
  • A Lost Time Incident Frequency Rate (LTIR)
  • Continuous improvement each year in TRIR and CSI
  • Zero government compliance violations
  • Zero Restricted Work Case

Example of Objectives and Targets include:

The company Objective to reduce TRIR may mean the operation unit establishes a target to reduce its TRIR by X% of actual from the previous year and this will be established by EXELON management.

  • Individuals involved in establishing HSE Objectives and Targets shall have an understanding of this procedure.
  • Employees shall be informed through Tool Box Talk or meeting about the annual objectives and targets set by the operation unit.


Site  Manager


Project Manager




perto\12_SAFETY ORGONOGRAM 06-APR-2017_-Updated_12.xlsx


4.1.1General Responsibilities:

All EXELON site personnel (Project Manager, Construction Manager, Project and Site Engineers, Safety Personnel’s, Foremen’s & Workers), sub-contractors and suppliers / vendors working under EXELON on this project shall comply with the safety procedures outlined in this HSE Plan.

EXELON overall safety objective is to proactively limit accidents and injuries to workers and loss of materials and property during all phases of the project and especially during the construction phase where the risk of injury and losses are at their highest. This HSE Plan provides a basis on which EXELON and its sub-contractors/ suppliers / vendors shall operate in the Kingdom under the guidance that all activities shall be first, over all others, conducted in a safe manner.

 4.1.2      Stop Work Authority

According to EXELON HSE Policy each employee who work may create a significant HSE impact shall be trained and held accountable for complying with the company HSE Policy and related procedures, practices, instruction and rules. Each employee has duty to report workplace conditions or practices that pose a safety hazard or threaten the environment and to take reasonable actions to alleviate such risks. If it is necessary to STOP WORK then he has the authority to stop it to avoid any incident or accident.

4.1.3      Project Director / GM Projects

  • Demonstrates a high level of HSE leadership through his formal involvement in scheduled project management HSE activities.
  • He takes overall responsibility for Project HSE requirements and for the achievement of Project HSE objectives as per HSE Policy and Commitments.
  • Assurance that HSE Management System is implemented throughout all phases of the Project.
  • Assurance that Project personnel take ownership of the HSE Management System.
  • Assurance that suitably competent HSE personnel are assigned to the Project.
  • Assurance that sufficient resources, human and material are allocated for all HSE requirements.
  • To monitor the project HSE performances.

 4.1.4      Project Manager

Project Manager is responsible for the project execution including implementation of all contractual safety, health and environmental requirements.

  • Implementation of the EXELON HSE safety policy and Health and Environmental Program.
  • Implementation of the requirements of Saudi Aramco/Contractor Schedule D and all relevant rules and standards.
  • Review and verify the effectively and implementation of the Safety, Health and Environmental Program.
  • Determine at the planning stage the most appropriate order and method of working; facilities for welfare, first aid and sanitation, work permit procedures and requirements.
  • Check over work methods and precautions with supervision before work starts.
  • Coordinate safety activities between Saudi Aramco/Contractors who may be working on the same site.
  • Create safety awareness by promoting safety meetings, presentations, and open forum discussions and by implementing safety training.
  • Set a personal example on site by wearing appropriate protective clothing and equipment at all times.
  • Ensure that all accidents are reported to Saudi Aramco in accordance with Construction Safety Manual/EXELON QHSE Manual.

4.1.5      Site Manager

  • Understand the Company’s safety policy and the responsibilities allocated to each grade of supervision.
  • Know the requirements of Schedule ‘D’ and all relevant rules and regulations, and ensure that they are observed.
  • Determine the following at planning stage:
  • The most appropriate order and method of performing the job.
  • Allocation of responsibilities.
  • Storage areas, access etc.
  • Any hazards identified under the Hazard Identification Plan.
  • Facilities for welfare, sanitation and first – aid.
  • Works permit procedures and requirements.
  • Basic precautions while dealing with fire hazards.
  • Provide instructions to establish work methods, hazards at each stage and indicate precautions to be adopted.
  1. Check over work methods and precautions with supervision before starts.
  2. Ensure that all accidents are reported.
  3. Set a personal example by wearing appropriate PP E‘s at all times.

4.1.6      Project HSE Manager

Safety Manager shall have full authority of implementing the requirement in accordance with EXELON Safety Health and Environmental Program i.e. Saudi Aramco/Contractor Schedule D, Saudi Aramco/Contractor Sanitary Code, Construction Safety Manual other codes and specifications relevant to the Contract.

Safety Manager shall be responsible for Loss Prevention, Health and Environmental issues, including Waste Management, for the entire project.

Safety Manager shall report directly to the Project Manager and is completely independent from all in-line functions responsible for construction and execution of the work, see Project Organization Chart, Section 3. Safety Manager shall be assisted by an appropriate number of Safety Officers and Safety Inspectors in order to sufficiently cover all project related activities and sites. The ratio shall be every 50 person’s one safety officer.

Safety Manager shall be provided with full authority for immediate stoppage of any unsafe operation and rejection any hazardous or unsafe equipment.

Also, he has authority to call any or all the manpower and the supervisory staff for emergency meetings.

Major Responsibilities

  • Prepare, revise/update and implement the Safety, Health and Environmental Program
  • Organize, supervise and perform daily, weekly, monthly or any other inspection related to Safety, Health and Environmental.
  • Report to the Project Manager and Saudi Aramco/Contractor HSE Safety Representative.
  • Organize, schedule and propose the agenda of the toolbox weekly meetings which must be done by the supervisory staff and foreman for all workers at least once every week.
  • Conduct regular scheduled safety meetings at least once a month for all supervisors on the project to review past activities and establish safe working procedures for anticipated hazards.
  • Submit an outline report of each meeting, also monthly injury / illness summary report to the project management and to the loss prevention department.
  • Timely report on any accident related to the project.
  • Preventing injury to personnel, damage to plant and equipment, and fires on and off the job.
  • Ways to improve existing work methods.
  • Legal and contractual requirements affecting safety health, and welfare.
  • Provision and use of protective clothing and equipment.
  • Changes in safety requirements.
  • Carry out site surveys to see that only safe work methods are in operation, that health and safety requirements are being observed, and that welfare and first aid facilities are adequate and properly maintained.
  • Provide training of employees at all levels.
  • Take part in discussions on injury, damage and loss control.
  • Attend job progress meeting where safety is an item on the agenda. Report on job safety performance.
  • Carryout internal audit when required.
  • Project Engineer
  1. Shall immediately notify the management of the following:
  • Injury or death of personnel, damage to equipment, loss of process or damage to the environment.
  • Safety infractions noted during site inspections, etc.
  1. Shall visibly demonstrate the priority of safety in all activities, including setting a good personnel example and as follows:
  • Conduct daily site inspections and evaluate safe work methods in operation.
  • Monitor compliance with Saudi Arabian Government regulations and Saudi Aramco/Contractor requirements, including the adequacy of sanitation and first aid/ medical facilities.
  • Provide/assist with safety training for personnel.
  • Meet and discuss with the Saudi Aramco, regarding injury or death of personnel, damage to equipment, loss of process or damage to the environment.
  • Participate in incident investigation, drills, etc., and conduct/facilitate safety training sessions.

Site Supervisor

The site supervision include field engineers, supervisors, foreman or equivalent position shall visibly demonstrate the priority of safety in all activities, including set a good personal example and as follows.

  • Be familiar with and enforce HSE rules and regulations and document all actions taken to ensure compliance with standards.
  • Ensure that the work by EXELON under their control is undertaken in a way that addresses and eliminates personnel and environmental hazards, and ensure that risk analysis, JSA and work method statements, where required, are in place.
  • Review and monitor Hazardous Materials storage
  • Carry out daily HSE inspections, and to follow up on any deficiencies noted with EXELON’ field management.
  • Carry out a daily review of permits to work and their compliance.
  • Participate in the investigation and reporting of any incidents that require such action.
  • Ensure that persons carrying out their duties are fully aware of all risks and are following the agreed work method.
  • Supervisor shall ensure that only competent persons are assigned work tasks. This includes ensuring the worker has the skills, physique and knowledge to safely execute the work task.
  • Monitor daily Pre Task Talks and weekly toolbox talks.
  • Supervision at site shall be proactively leading the daily tool box talk at site to ensure that all information on the job / activity to be carried out is communicated effectively. Supervision shall be aware and well conversant in promoting HSES during the TBT’s and daily activities.

Safety Officer

The Safety Officers are responsible for the day to day monitoring and implementation and recording of the site HSE processes.

The main HSE areas of responsibilities for the Safety Officer include, but are not limited to, the following:

  • Assist in the delivery and recording of the site safety orientation program for all personnel coming to site.
  • Arrange and participate in site HSE training activities as well as coordinate and/or conduct additional project specific employee HSE training as identified through the project training needs analysis.
  • Carry out scheduled inspections of all work areas to ensure compliance on the part of the contractor with regard to safe working practices and application of HSE program and ensure field personnel are monitoring their HSE performance.
  • Compile and maintain all HSE forms and assessments for inclusion in the HSE records.
  • Provide assistance to site supervisors with Incident investigation and initiate analysis to discover accident trends and corrective actions.
  • Communicate Incident Reports and lessons learned to all personnel.
  • Monitor Field HSE status and report daily to the HSE manager on performance.
  • Provide advice and guidance on health, safety and environment standards to line management.
  • Advise supervisory staff and employees in the implementation of strategies to identify and control potential hazards.
  • Attend/Conduct Toolbox Meetings.
  • Know the requirements of Saudi Aramco/Contractor schedule ‘D’ and the relevant parts of Saudi Arab Government Workmen’s Regulation and ensure they are observed by his company.
  • Ensure that safety is not compromised for other project priorities such as cost and schedule.
  • Reprimand any supervisor for failing to discharge satisfactorily the responsibility allocated to him.
  • Coordinates safety activities between EXELON and other contractors.
  • Set a personal example.


Good training is important to employees who are learning a new trade but it is also necessary to keep supervisors and skilled operators up-to-date with current safety technology and practices. Safe working practices are learned when employees understand how an accident was caused. Measures can then be taken to prevent a recurrence. People who are trained to do their jobs correctly can also be expected to do them safely.

5.1 General

To comply with Exelon /Saudi Aramco/Contractor, will conduct the HSE training and job skills training which are mentioned in the following training matrix.

SUPERVISOR ü ü ü ü ü ü
LEADMAN ü ü ü ü ü
WELDER ü ü ü ü ü
FITTER ü ü ü ü ü
SCAFFOLDER ü ü ü ü ü ü
RIGGER ü ü ü ü
MASON ü ü ü ü
DRIVER ü ü ü

 5.2          HSE Training

HSE  Training  will  be  conducted  on  project  to  promote  and  maintain  the  highest  level  of  safety  awareness among the employees. The topics of the safety training are mentioned in the above training matrix.

  • The employee must attend the Project safety orientation prior to receiving their Project ID and being allowed to work on-site.
  • The Safety training program consists of class lecture of 45 minutes and field exercises for selected subject e.g. (scaffolding, firefighting and rigging,).
  • A dedicated facility will be allocated for safety training and orientation purpose on the project.
  • Documentation of each training conducted on the project will be maintained at EXELON site office and, where required be made available to SAUDI ARAMCO during safety audits.

5.3          Job Skills/Craft Training

Job skills/Craft Training will be conducted to concern crew before the start of any job e.g. for scaffolding erection all the crew will be attend training before the start of job. Following is the table for job / skilled training program.

Manpower Description of skill

needed for the work



Frequency If qualification

review needed














AWS Welding qualification Third party Until validation












Welding consumable handling In house Six month
Marking of welding traceability In house Six month
Pipe material identification In house Six month
WPS requirements In house Six month
Welding environment requirements In house Six month
Use of welding consumable In house Six month
Use of welding tools In house Six month
Drawing requirements In house Six month


Pipe fitters





Marking of pipe

material traceability

In house Six month NO
Transplanting of marking In house Six month
Tolerances of fitting In house Six month
Drawing requirements In house Six month
Pipe material identification In house Six month
Cutting requirements In house Six month
Handing of piping In house Six month



Coating person


Identification of coatings In house Six month  





Coating handling requirements In house Six month
Drawing requirements In house Six month
Coating mix requirements In house Six month
Coating requirements In house Six month
Nondestructive Testing /


NDT requirements Third party Until validation





Safety requirements In house Until validation


High Voltage Cable


Splicing and termination


Third party Until validation




5.4          Safety Awareness Training

 The training of employee is the responsibility of the direct employer as legally required in the KSA Labor Law. The EXELON will also conduct awareness sessions to bring to the attention of all persons on site and supervisors the importance of Safety under specific topics. EXELON HSE Manager shall be responsible for ensuring that these awareness training and awareness sessions are organized and communicated. Safety Officers will attend and cascade the awareness training to their company supervision and onto the employees. EXELON is required to allow personnel time to participate in these sessions. Separate awareness training shall be held throughout the construction period. This training shall be based on Safety Audits and Inspections change of Hazard and Risk profile, Hazardous Working Conditions, daily safety observations and by Safety Analysis derived from Safety

Metrics Specific Awareness Training shall also be conducted as required for specific items such as:

  • Fall Protection
  • Rigger training
  • Electrical Safety
  • Power Actuated Tools
  • Fire Fighting Equipment
  • Work Permit Procedure, if introduced
  • Evacuation Procedure

 12.5        Site HSE induction

Each employee, any visitors and delivery drivers upon his arrival on the Project, shall be instructed on the EXELON Emergency procedure, Hazards and Site rules. The Site HSE Induction must be undertaken by all persons who work on this site. This includes Owner’s staff personnel, Owner’s Engineer and the management team.

The level of HSE Induction is dependent upon their proposed role on site. All persons engaged in work, whether manual or not, testing and task observations will require a full HSE Induction. Persons attending site for witnessing tests will receive a Visitor Induction.

To facilitate this each new arrival shall be given a “safety Induction manual,” This manual consists of bulletins outlining required PPE, fall restrains, driving instruction, evacuation procedures, siren alert codes, etc. The EXELON safety department shall hold attendance records as permanent record on file

Each employee, upon his arrival on the Project, shall be instructed on the EXELON Site Safety Plan and safety requirements. The Induction will also inform attendees of the hazards relating to all critical activities. The HSE Induction will consist of information relating to project specific rules and requirements. Hazards raised within that document have been introduced into this Safety Plan and the proportionate risk controls implemented.

The EXELON will have one common Site HSE Induction for all employees.

EXELON HSE Manager will ensure that any of their direct employees and sub contract employees will be in possession of the relevant competencies for operating plant or equipment or specific tasks when attending the Site HSE Induction.

For example the competencies to be produced, will include, but are not limited to, Crane Operator, Rigger, Scaffold Erector and Banks man. Rigger certification, Operators Licenses, Lifting equipment certification and Competent Inspectors

The Site HSE Induction applies to all persons who enter the site without exception. No visitors will be allowed to work, including testing on site without an induction.



6.1          Weekly Report                

  1. EXELON Site Safety Department will prepare, and submit narrative Weekly Safety Report to Saudi Aramco Safety at the end of each week. The weekly report shall consist of the following information:
  • Project hours / safe worked hours
  • Number of men on site
  • Incidents and incident rates (safety iceberg)
  • Safety initiatives
  • Non-conformance / serious or prevailing discrepancies sustained
  • Safety training
  • Safety inspections / audits conducted
  • Programs implemented
  • Safety achievements
  • Security issues
  • Fire report
  • Activities for the next week and
  • Related tabulated safety statistics and graphs
  1. Pertinent documents that reinforce the safety report shall be maintained on file and made available to the Saudi Aramco when required.

 Monthly Report

EXELON Site Safety Department will prepare, and submit a Monthly Report to contractor, not later than the 5th day of each month. The report format is similar to Weekly Safety Report but, in addition, include an objective overview of the past month’s activities and activities planned for the next month.


  1. EXELON Site  Safety  Department  shall  maintain  an  up-to-date  and  well  organized  record  filing  system throughout  the  duration  of  the    These records shall include but not limited to:
  • Monthly / Weekly Safety Report
  • Monthly Safety Statistics
  • Accident / Incident Reports including near-misses
  • Safety Orientation Attendance Record
  • Copies of Employee’s / Supervisor’s Commitment Declaration
  • Employee’s Report of Occupational Injury / Illness
  • Material Safety Data Sheets
  • List of Hazardous Materials in the facility
  • Synopsis of Toolbox Safety Meetings & Attendance Record
  • Fire Extinguisher Inspection & Inventory Report
  • Job Safety Analyses (JSAs)
  • Daily Safe Work Plan
  • Weekly Safety Self-Assessment Inspection Report
  • SAUDI ARAMCO Weekly Safety Assessment Report
  • In-house Weekly Inspection Report
  • Monthly Color-Coding (Assured Grounding) Inspection Report
  • Monthly Color-Coding Equipment Inspection Report
  • Monthly Color-Coding Rigging Inspection Report
  • Rigging / Lifting Equipment Test Certificates
  • Safety Observation Report
  • Listing and Certifications of Competent Persons
  • SAG Licensed / Certified Heavy Equipment Operators & Drivers
  • Crane Third Party Inspection Certificates
  • Safety Training Records
  • Disciplinary Actions Taken
  • Employees’ Safety Recognition / Awards
  • Copy of Saudi Aramco approved job-specific Safety Program
  • Copies of issued Job Bulletins
  • Minutes of Safety Meetings
  • Other
  1. Copies of any of the above Record information will be made available to Saudi Aramco Representative upon latter’s request.
  2. During the life of the project, EXELON HSE Manager shall maintain an HSE Activity Plan for effectively monitoring and implementing HSE requirements. Monthly updates shall be forwarded for review.

Visitor’s Log

A visitor’s log will be provided and maintained at the site safety office on which, all visiting personnel shall sign in.

This visitor’s log will contain the following information:

  • Name and Company address
  • Purpose of site visit
  • Time in/ Time out
  • Responsible representative

 First Aid Log / Treatment Register

 A hard bound First-Aid Treatment Register or First Aid Log at EXELON site first aid clinic showing details of all treatment administered by the project Nurse / First Aider will provided and maintained on the project. This log will contain as minimum, the following information:

  • Employee’s name and badge number
  • Name of responsible Foreman
  • Date & time of incident and admittance
  • Nature, extent and cause of injury / illness
  • First aid / treatment administered
  • Name of project Nurse / First- Aider
  • Handover Log book and Handover Notes shall be maintained if there are any changes in key personnel going on holiday, etc. or if there are different shifts.
  • Monthly First Aid checklist also maintain EXELON Nurse and competent personnel

 Site Safety Committee

 The  Project  Safety  Committee  will  assist  the  jobsite  in  the  recognition  and  elimination  of  unsafe  acts  and conditions, which may lead to personal injury or damage to property.

The Project Safety Committee shall be composed of the following:

  • Construction Manager
  • Safety Manager
  • Project Engineers

The committee shall meet on a monthly basis.

6.2          Equipment control and maintenance    

General Requirements

  • All mobile  equipment  intended  for  the  project  requires  inspection  /  approval  by  the  SA  prior to use / deployment to the project site. The inspection of the equipment will be performed in an inspection site prearranged with and approved by Saudi Aramco.
  • Before any equipment is finally endorsed to Saudi Aramco for inspection, an in-house check of the equipment shall be performed  onsite,  jointly  by  the  designated  equipment  competent  personnel  and  equipment  safety inspector,  to  ensure  compliance  with  existing  requirements  /    Any finding found during the internal inspection that requires corrective action, shall be attended to by responsible section, as appropriate.
  • Before the equipment is deployed to project site (EXELON’s equipment), a pre-dispatch equipment check shall be performed by the designated competent mechanic at equipment yard S or at the place of origin of equipment being subcontracted. This  initial  check  shall  be  documented  and copy of  the  same  shall  be forwarded to the project site along with other pertinent documents. Only equipment which has satisfactorily passed such initial check shall be deployed to the project site.
  • At least 24 hours in advance, prior to deployment of any equipment to the project site, the following  documents  shall  be  made  available  to  the  project  Personnel  Section,  ESD  and

 Department for joint review:

  • Certificate of ownership
  • Current MVPI (motor vehicle periodic inspection), if applies
  • Registration (if applies)
  • Current in-house preventive maintenance / inspection report
  • Operator’s SAG License
  • Insurance policy (for all mobile equipment/ transport vehicles)
  • Operating Manual
  • In-House Competent Person Certification of the operator
  • Only personnel in possession of valid SAG license will be allowed to operate the specific equipment he is licensed for, such as:
  • Mobile cranes
  • Fork lifts
  • Pay loader
  • Bulldozer
  • Roller
  • Grader
  • Scraper
  • Dump trucks
  • Back hoe
  1. Appropriate safe work permit from Saudi Aramco will first be obtained before any mechanical equipment is mobilized to or used in areas where such permit is required.
  2. Operator shall check at the start of work shift the oil, fuel, water, hydraulic levels gauge, brakes, light, horn and back-up alarm, etc. of equipment and ensure that they are properly operating. Findings on his daily check of his equipment shall be documented on “Daily Equipment Checklist“, provided for on the project.
  3. Before any  repair  takes  place,  the  equipment  shall  be  stopped  and  deactivated  so  that  it  can’t  be accidentally started.
  4. Operator cabs fitted to the equipment shall be maintained free of sight obstruction of any kind such as card boards, plywood, clothing, etc.
  5. Minor repair of mechanical equipment shall take place at the site motor pool. Major ones shall be at the equipment service yard.
  6. An equipment spotter shall be provided to assist and direct the operator of a mobile equipment such as crane, pay loader, etc. while maneuvering  /  reversing  in  a  congested  area  or  operating    Before reversing, the driver/ operator must see to it that:
  • The surrounding area is clear of obstacles.
  • Spotter is available to guide movement of the equipment at the rear side. Spotter shall  wear fluorescent orange vest
  • Ground surface is checked and free of concealed underground hazards i.e. buried pipe, manholes, ditch, earth cavity, etc.
  • Equipment’s back-up alarm is properly operating, audible within 30 meter distance.
  1. Compressor on the project will be properly maintained and regularly inspected by a competent mechanic. Upon passing a satisfactory inspection, a color-coding sticker shall be affixed to the frame of the equipment at the most conspicuous portion.
  2. A warning notice “Ear Protection required” will be installed where compressors are located and wearing of such personal protection (earplug) enforced with affected personnel.
  3. A routine checkup by the designated competent equipment tender will be conducted on each generator, compressor and similar internal combustion machines prior to start up or every start of work shift.
  4. Any mechanical  equipment  will  be  provided  with  at  least  one  unit  of  20-lbs.  dry chemical  portable  fire extinguisher.
  5. Refueling of  equipment  in  a  restricted  area  or  operating  plant  by  Fuel  Tanker  is  absolutely  Approved safety cans must be used. During such refueling, all hot work within 50 feet (15 m) radius shall be stopped and the engine of the equipment being refueled shut off. Where allowed however, the fuel tanker must be properly grounded / bonded prior to refueling until it is completed.
  6. Fuel tanker used for routine refueling of equipment at construction site (i.e. welding machines) shall not be allowed underneath pipe racks  or near work area where ignition source from welding, cutting and grinding operation  or  Fall  hazards  from  elevated  work    The welding machines must be taken out from underneath pipe racks or approved safety cans used instead.
  7. All mobile heavy equipment shall be equipped with back-up alarm at 90 dB minimum sound level.
  8. Dump truck, loader, waste handling equipment including hoisting equipment or cranes shall not travel with the loading device in elevated position.
  9. No presence  of  anyone  must  be  allowed  underneath  any  mobile  equipment  at  any time  even  if  the equipment’s engine is shut off or the equipment is properly parked or not operating.
  10. Any mobile equipment that  normally  travels on  the  road  shall have a  first-aid  kit,  and  reflectorized  early warning device.

Monthly Color-coding Inspection

Any  fuel-driven  equipment  shall  pass  a  monthly  inspection  by  the  designated  competent  person  from  Site Equipment Services. A prepared monthly checklist shall be used for this purpose. After a satisfactory inspection, a color-coded Inspection Sticker shall be affixed to the equipment inspected. Color-Coding scheme shown on the table below shall be adopted for Equipment Monthly Color-Coding Inspection.


TRAFFIC AND VEHICLE SAFETY : Site  traffic  route  plan  is  to  be  developed  and  provided  to  equipment  /  vehicle  operators  including  designated parking area. Any road closure, changes to routes shall be indicated and a revised route plan is to be issued. to provide  minimum  guidelines  on  traffic  control  in  order  to  maintain  a  safe  and  organized  movement  of construction  equipment  /  vehicles  and  minimize  road  hazards  to  SA,  EXELON  and  other  Contractors’ construction  personnel  and  equipment  at  construction  areas  affected  throughout  the  performance  of  work  on Saudi Aramco/Contractor’s Project. Follow project journey management plan requirements and train the equipment operators/Bus Drivers.

General Traffic Requirements

  1. Vehicle’s horn must be sounded at blind corners and when passing nearby crew or moving equipment at road side to give early warning.
  2. Access roads shall be kept free of any obstructions at all times.
  3. Should road closure be necessary in carrying out the job (i.e. excavation on road crossing), an advance notification to Saudi Aramco/Contractor Representative shall be made. A roadwork that obstructs 50% of the width of the road requires prior permission from local authorities.
  4. Ignition key must be left inside the vehicle / car at all times while within an operating facility of Saudi Aramco/Contractor (if any). Locking of vehicle / car is allowed when it is parked at the designated parking area.
  5. Where required, flagman, in a reflective (orange) vest, equipped with red and green flag, will be provided to direct traffic within the affected vicinity.
  6. Escort vehicle(s) shall be provided to mobile cranes if to be travelled across / along public roads. Hoist block of mobile crane shall be anchored when travelling. Where required, flagmen shall be provided ahead of behind heavy moving loads to ensure safe traffic movements.
  7. All vehicle / equipment will be removed from the worksite at the end of each work shift and parked at the designated parking area.
  8. Designated traffic routes for construction vehicle / equipment shall be followed and enforced at all times. Using non-designated roads within Saudi Aramco/Contractor facility for convenience and short cuts shall not be allowed.
  9. Pedestrian and bicycles (where allowed) have right of way over motorized traffic. Bicycles, where permitted, must be equipped with horn / bell, reflectors and lights.
  10. Attach the EXELON vehicle safety program (as per Aramco GI)
  11. Reckless driving or non-observance of established / existing traffic rules and regulations on site may result in the withdrawal of driving privilege on the project.
  12. No vehicle / equipment shall enter a process area or adjacent plant’s area without an approved entry permit.
  13. Overloading shall not be allowed. Only prescribed limit of number of passengers shall be permitted in any transport vehicle.
  14. Seat belts  be  provided  in  all  vehicles  and  shall  be  worn  at  all  times,  on  and  off  site  by  the  driver and passengers.
  15. Red flags shall be used on any load that extends beyond the front side or rear of any vehicle / trailer. No part of load shall extend or protrude over the side of the vehicle.

Parking Area

  1. Designated parking areas  shall  be  provided for construction  equipment,  vehicles as  well  as site  visitors’. Such areas shall be properly identified with appropriate notices i.e. “Parking Area”.
  2. Parking will be allowed ONLY in designated parking areas. Parking of any vehicles / equipment elsewhere on project site / plant site other than designated locations shall not be allowed.
  3. Parking of  EXELON  and  visitors’  vehicles  will  be  closely  monitored  and  ensured  observed  in  an  orderly manner.
  4. Parking areas shall be kept free of any obstruction at all times.
  5. Designated parking  areas  shall  be  identified  on  the  plot  plans  of  both  construction  site  and  temporary facilities.
  6. Where allowed, vehicles / mobile equipment may be momentarily parked on the right side or shoulder of the street such as in the case of emergencies however, they must not in any way, obstruct or interfere with the free flow of traffic or interfere with the use of emergency equipment such as fire hydrants / fire alarm boxes that can impede quick response of plant rescue team / fire department or outside rescue organization.
  7. Make sure all vehicles drivers should follow the reverse parking procedure.

 Bus Loading / Unloading Zone 

  •   To  ensure  an  orderly  boarding  /  descending  of  site  personnel,  loading  /  unloading  zones  shall  be established and identified on project site. This shall be observed both at construction and lay down yard.
  •   Buses  /  vehicles  must  approach  and  departing  designated  loading  /  unloading  zones  orderly  and  at minimum speed possible.

 Speed Limits

The maximum allowable speed limits for vehicles are posted on roads and company facilities: 

  • 15kmp/h shall be the speed limit at work sites and camps. Outside area in the Saudi Aramco Contractor area shall be in accordance with Transportation Department.
  • Certain specialty vehicles, or vehicles equipped with special tires, may have lower maximum speed limits as determined by the Transportation Department.
  • Road and traffic conditions may necessitate speeds lower than those posted. All vehicles shall be driven at lower speeds if necessitated by road, weather and/or traffic conditions


Exelon will conform to the Royal Commission Environmental Regulations (RCER) during consPetrofacuction.  Take necessary precautions to prevent spills or environmental excursions from equipment failures, fuel handling, soil erosion, hazardous material usage, asbestos abatements, or any other consPetrofacuction related activity, which would adversely affect the environmental integrity of soil, water or air. Effects that potentially could cause a nuisance to those operating other facilities or nearby living site will be reviewed and mitigating action will be taken where deemed appropriate. 

Environment Control measure

HSE Plans, Method Statements and Risk Assessments shall mention Inclusion of environmental impacts and countermeasures. After environmental controls work out, the measures shall be assessed during inspections and audits. Also we will comply with the requirements of the site specification. 

Chemical Management

When chemical materials brought into site, MSDS (Material Safety Data Sheet) shall be kept and copy to CONTRACTOR HSE Department. All employees involved the job which will apply chemical shall be trained. Only the amount of chemicals required on site for daily usage will be allowed, including clear marking of content on containers used.  Other chemicals are required to be kept safely stored in specific locations. 

Waste Management

Rubbish, accumulated at a job site, provides a good starting point for a fire.  Waste should be removed at regular intervals and always at the end of a working day.  Metal bins with close-fitting lids should be provided for oily rags, wood shavings, and other highly combustible wastes.  Use non-combustible absorbents to remove spills or leaks of oil.  Contents of ash trays should not be mixed with other waste.  Good housekeeping on the site can eliminate many of the situations where a fire can start.

Spill Prevention

Drip trays shall be used when refueling any equipment, the use of drip trays under any diesel driven generator and care of chemicals. The relevant telephone numbers for reporting spills are indicated within the Site HSE rules booklet. Hazardous materials are used as solvents, reagents, and catalysts in various processes. A likely situation for a hazardous material spill is from the tanker vehicle transporting it to the facility or during its transfer from the tanker vehicle to its process usage or storage point. Other examples of potential emergency/disaster situations for the Hazardous Materials Release/spill scenario is TEL/TML diesel antiknock compound liquid release.


During the Construction period various procedures will produce noise that shall be controlled by way of protective and preventive actions so that works are carry out in a proper way that will reduce the sound effects.

Major activities responsible for these noise generations are utilize of power tools, piling operations, earth moving and heavy equipment as well as general vehicular traffic. Although the fact, noise control shall be execute following these instructions:

  • All vehicles and mobile equipment entering the work site shall be regularly inspected and maintained according to manufacturers’ specifications and recommendations and always in compliance with applicable legislation so as to ensure noise levels are upon admissible limits.
  • All machine engines that generate excessive noise level shall be fitted with acoustic hoods, whenever practical.
  • Noise generating equipment shall be switched off when not in use.
  • Activities which are potentially noisy will be performed during normal day-hours so as to avoid noise disturbance to nearby population.
  • Any tool, vehicle or equipment found to be noisier than expected shall be removed from the site until repaired and re-inspected.


SOIL AND GROUNDWATER QUALITY: Environmental management during Construction shall also apply to the protection of soil and groundwater, which may be affected by chemical spills or leaks.

  • Vehicles and mobile equipment shall be regularly inspected and maintained to confirm that they are not leaking or dripping.
  • Diesel engines will be provided with trays to contain possible leaks or spills.
  • Accidental spills or leaks that may result in soil contamination shall be immediately cleared, removed and disposed of according to COMPANY requirements and procedures. A spillage kit shall be disposed close to tanks.
  • Hazardous materials will only be handled by properly trained workers aware of and familiar with spill response procedures.
  • Hazardous materials shall be stored so that no environmental negative impact can be generated (protected from rain and wind, on a concrete slab or equivalent, etc.).

CONTRACTOR shall ensure all its SUBCONTRACTORS are aware of the importance of soil and groundwater protection so as to comply with these requirements. They shall provide all necessary resources and promote accountability to help implementing the above described preventive and protective measures.

Heat Stress

Employee’s overexposure to heat is an acknowledged potential hazard due to outside and inside atmosphere and activities and due to the use of items which chemical protective clothing which can contribute to this threat. It is the duties of HSE section, to resolve require employing heat stress monitoring procedures and control measures based on observations of conditions and personnel.

Assessment and control efforts for this potential hazard should observe recommendations for heat stress, and in accordance with the information provided in this standard. The environmental factors of heat stress are based on air temperature, air movement, and relative humidity and radiant heat exchange.

Toxic, Hazardous and Dangerous Materials

  • Any toxic substances for which possession or use are prohibited by law and regulation, such as asbestos or asbestos containing product, PCBs, etc. shall not be used on this project.
  • For other toxic substances, such as chemicals, including solvents, catalyst, etc., the Subcontractors or suppliers shall submit Material Safety Data Sheets (MSDS) to HSE Manager for information.
  • Material Safety Data Sheets shall be used for risk assessment and establishing risk control measure: which shall cover how the substances are stored, used and disposed of while they are on the SITE.
  • The Assessments shall state the precautions to be taken by personnel who use or come in contact with the substances on the work SITE
  • Hazard assessment shall be carried out by clarification of:
  • The expected duration and frequency of exposure,
  • The type of exposure i.e. vapor, dust, or liquid, inhalation or absorption by skin contact,
  • Means of reducing potential risk to tolerable level i.e. keeping in tightly sealed containers, isolating the operator from the material (by personal protective equipment, or barriers, etc.) or modifying or improving the operation methods,
  • Whether hazardous materials, such as radioisotopes, chemicals, etc… are kept in suitable containers, as accepted by HSE Manager. The containers shall be properly labeled to identify the contents, nature of hazard, handling, precautions, etc…
  • Areas where hazardous materials are used or stored, and areas where hazardous conditions exist shall be identified and properly isolated with enclosures or barricades,
  • Exposure to X-rays and lasers shall be strictly controlled. All radiographers shall be trained personnel, and all radioactive sources shall be controlled under the Permit to work permit system. Areas in which radiography is taking place shall be roped off to restrict the access of unauthorized personnel.
  • Written instructions for handling of hazardous substances shall be established and displayed near the handling and storage location. The instructions shall indicate:
  • Substance Name
  • Nature of the Hazard(s)
  • Handling Precautions
  • Emergency Treatment after Exposure to the Substance
  • Spill Clean-up
  • Disposal
  • The inventory of hazardous substances should be recorded and updated, periodically including the names of substances, the volume brought in and the volume consumed, any incident reports, etc…
  • Special HSE training shall be given to employees with at risk of being exposed to hazardous substances.
  • Personnel exposed to or handling specific toxic chemicals or substances or radioactive substances shall receive periodic medical examinations in accordance with Industrial Safety and Health Laws and Regulations.

Medical role service is engaged with Camp Emergency Team to coordinate and deal with emergency team and firefighting circumstances accordingly.

  • Ensure adequate resources are available at all times to properly implement this Plan.
  • Ensure distribution of this Plan to all key construction personnel, and that they are familiar with its contents;
  • Ensure proper emergency equipment is available, and properly maintained on site.
  • Ensure the site clinic is fully equipped and properly staffed and maintained.
  • Ensure periodical emergency drills are performed and recorded.
  • Ensure that a proper communication system is available;
  • Ensure the medical emergency plan is reviewed at least quarterly, or as often as necessary to reflect evolving site conditions.
  • We will provide certificated first aid people every 50 site personnel and submit the certificate copy to TRSA for review.
  • The first aid facility (or facilities) shall be kept in a sanitary condition at all times. First aid supplies shall be kept readily available in a cabinet designated for those supplies only.
  • Notices indicating the following data shall be visibly posted in the main areas:
  • The name of the person who is in charge of the first aid Clinic.
  • The hospital to which any injured person requires hospital treatment is to be sent and the relevant hospitals map.
  • The telephone number of the Doctor or First Aid Attendant employed by or its Subcontractor.
  • The Emergency Telephone numbers to be called for assistance.
  • The Emergency Telephone numbers (directory) including management home telephone numbers shall be posted at Site Office, Site Clinic doorways and on board of the key personnel vehicles.


Medical Care activities are made in order to prevent death or to diminish the serious damage that might occur to a person due either to illness or injury, especially those where a risk of life is emphasized.

Health Aspect

Noise, vibration, manual handing and exposure to hazardous substances as well as dust are harm to employee health. Sinopec will address these aspects in risk assessment.


A First Aid Medical Centre shall be provided and equipped with the necessary installations and materials and with personnel adequately trained to provide first aid treatment.

Sinopec will provide a minimum of one person, holding a valid certification of First Aid / Cardio Pulmonary Resuscitation training meeting American Red Cross / American Heart Association, or equal criteria, per one hundred employees.

Sinopec shall foresee the Hospital where his personnel will be transported in case of requiring more than first aid treatment.

Signs containing emergency telephone numbers for ambulance, first aid treatment, medical Centers, public fire brigades, etc., shall be posted in visible locations.


Personnel Identification

  • All EXELON employees and EXELON subcontractor’s personnel who will have to work on project shall be a holder of a valid Saudi Aramco ID card. Issued card shall be prominently displayed when entering the plant and possessed at all times while within plant facility.
  • Under no circumstance, shall anyone use another employee’s ID card or use an assumed name. Personnel ID are non-transferable.
  • ID Required when entering / exiting through the electronic gate, employee shall have his PIN code entered correctly. It is important therefore that the holder constantly remembers his PIN code to avoid security problem or causing delay at the gate upon electronic registration.
  • When issued with temporary pass, such pass has to be presented along with Iqama with the Security Personnel Consequently in order to get in the plant.
  • Under no circumstance shall, an issued Identification Card be duplicated or reproduced in any manner.
  • Lost ID’s shall be reported immediately to Security Section through Sapco to SAPMT.
  • Every recipient shall ensure every reasonable measure to protect his issued Identification Card

Personal Movement Control

  • Upon entering the job site, all construction employees shall proceed directly to the work area assigned to them and shall not loiter around or go into unauthorized parts of the Plant. No employee shall remain at or linger around any part of the work site or plant after the end of work shift unless covered by an approved extended work permit and / or approved overtime authorization.
  • Site personnel and casual visitors who will have to visit operating areas, shall communicate with the area operation or acquire written permission prior to entry. No visitor shall roam around the plant without being accompanied by representative from responsible department.
  • Saudi Aramco/Contractors are not allowed to the rest areas unless required by the project.

 Vehicle Access 

  • All construction vehicles and mobile equipment requiring access to and from plant site through designated construction gate shall have valid vehicle access (stickers) issued by Saudi Aramco/Contractor.
  • Arrangement for these stickers shall be through Saudi Aramco Representative, in accordance with applicable plant procedure.
  • Every vehicle requiring vehicle access sticker shall pass a safety check by Sapco Representative prior to sticker issuance.
  • Issued sticker shall be returned to Saudi Aramco/Contractor through Sapco upon demobilization of the vehicle from the project or during replacement of windshield of the unit.
  • In the event that designated access routes are blocked for some reasons, prior arrangement with Sapco shall be made for diversion of traffic routes.

Material Gate Pass 

  • Every EXELON owned equipment to be deployed to project site shall be accompanied with proper document upon its mobilization to the plant. Hand tools and related materials shall be accompanied with complete list upon their mobilization to site. Such documents and listing of tools have to be submitted to Sapco and shall serve as reference documents upon demobilization from the plant.
  • No materials, tools, or equipment shall be taken out of plant site without accompanying signed Material Gate Pass. Such material pass must be completely filled-out and signed by EXELON and Sapco /SAPMT signatories.
  • Vehicles leaving the project site with material or equipment other than trash shall be accompanied by signed material gate pass from Sapco/ SAPMT.
  • Approved gate pass must accompany the material to the gate. Appropriate copies are to be surrendered to the gate guard. Plant security personnel will check the material as per the gate pass and shall return appropriate copies to the consignee.


  • Should photography be required such as for incident reports, a written permission / authorization from the plant through Sapco/ SAPMT designated representative or Industrial Security shall be applied for/obtained in writing.
  • Bringing of cameras or taking photographs within the plant is strictly forbidden unless permitted in writing.

EXELON Control Facility

  • Storerooms, vans, offices and material yard under EXELON control shall be locked at the end of each work shift by respective In-charge.
  • Construction materials / tools shall be manned and controlled by the designated Material. Coordinator and store keeper.



HSE meetings are very useful to encourage the workforce to take active part in worksite accident prevention. Meetings shall be held in a comfortable place where every attendant may be seated and the adequate time shall be spent for each meeting. An attendance roster shall be issued and maintain for all meetings. Written minutes of all meetings shall be taken and handed over to all participants. Records shall be kept during the whole life of the Project.


  • Kick-off meeting shall be hold before starting work.
  • Kick-off meeting shall be attended by CONTRACTOR (shall act on behalf of company) Site Manager, Construction Manager, Site HSE Manager, Field Representative and HSE Representative.
  • During the meeting all HSE requirements shall be reviewed so as to ensure that is fully aware of all HSE requirements.
  • During this meeting a complete description of its organization, and declare in writing that it knows the content of this Construction HSE Plan and all the Health, Safety and Environmental System requirements.


  • A Daily HSE Meeting shall be held after the Daily HSE Inspection.
  • During this meeting shall be reported and review the hazard conditions and unsafe acts detected during the inspection.
  • Once a week a General HSE Meeting shall be carried out to review the following topics:
  • Daily inspections results.
  • Hazard conditions and unsafe acts.
  • Personal Protective Equipment.
  • Incident/accident investigation.
  • Follow up of corrective measures.
  • Checking of training activities.
  • Procedure and risk analysis.
  • Topics for toolbox meetings.


Weekly Progress meetings shall be attended by Site Manager, Construction Manager, Supervisors, Site HSE Manager, HSE Supervisors, Field Representative and HSE Representative.

The Weekly Progress Meeting is an opportunity to review and follow up the progress of Subcontractor’s work pointing out every aspect including HSE matters.

During these meetings, HSE issues shall be issued as the first item on the agenda so the Following topics shall be reviewed:

  • Daily inspection results
  • Incident/accident investigation
  • Follow-up of corrective measures
  • Checking of training activities
  • Procedure and risk analysis
  • Topics for toolbox meetings
  • Working at interfaces planning

Planning and scheduling of activities in order to minimize the number of working above one another at the same time.

All other Project follow up meetings, either scheduled or not, shall always address HSE matters so as to achieve leadership and support from all levels of the organization and Project entities


  • COMPANY HSE Representative.
  • CONTRACTOR Project Manager, CONTRACTOR Site Manager or CONTRACTOR Construction Manager, who will chair the meeting.
  • CONTRACTOR Site HSE Manager, as secretary.
  • SUBCONTRACTOR Field Representative.
  • SUBCONTRACTOR HSE Representative.

This HSE Committee will be met monthly. All Health, Safety and Environmental aspects shall be reviewed at this meeting, where the following issues will be discussed:

  • Review progress on any HSE activities.
  • Decide best methods to improve weak areas.
  • Review results of Monthly HSE Inspections and any issues arising from these.
  • Review all health, safety and environmental incidents that have occurred and ensure that any learning from these is clearly understood and actions taken..

Other Meetings

Brief daily meetings may be held during periods of intense activity (i.e. pre-commissioning) as deemed necessary by CONTRACTOR Site Management. These meetings’ agenda may cover the following issues:

  • Work in progress (for the past 24 hours)
  • Scheduled progress (for the coming 24 hours)
  • Review of resources
  • Technical queries / problems
  • Specific HSE requirements, deviations or incident


Toolbox talks are a prevention approach based on a clear knowledge of the risks by all affected personnel in the construction site. The overall objective of this information sessions or talks is to:

  • Prevent and control unsafe acts and conditions
  • Anticipate the professional risks and be vigilant at all times
  • Increase the awareness of all personnel regarding prevention and coordination
  • Improve risk management
  • Improve the efficiency of preventive measures

Daily Toolbox Talk

Daily toolbox talks shall be attended by SUBCONTRACTOR’s employees and workers and they will be organized and conducted by SUBCONTRACTOR’s foremen and crew Supervisors. CONTRACTOR personnel such as Construction and HSE Superintendent or supervisors may assist at any time in order to supervise the content of the talks.

A toolbox talk shall be held every day prior to commencement of the day activities and it shall last approximately five (5) minutes.

Topics will refer to crew scheduled work activities for that day to ensure all personnel is fully aware of the risks and hazards associated to their activities and the preventive and protective measures to be implemented. These talks shall also serve to make sure all new personnel have been properly trained prior to starting the tasks and to inspect tools and equipment.

Weekly Toolbox Talk

Weekly Toolbox Talks shall be attended by SUBCONTRACTOR employees and workers and they will be organized and conducted by SUBCONTRACTOR Field Representative and SUBCONTRACTOR HSE Manager. This Mass toolbox meeting will be attended by CONTRACTOR Site, Construction and HSE Managers or their designee, to show CONTRACTOR Management commitment regarding HSE matters

Weekly talks shall be held at the start of every week and shall last, approximately, fifteen (15) minutes.





Construction work can be very hazardous.  The policies and procedures in this plan are established to prevent accidents, fires, explosions, etc.  When these policies and procedures are violated or ignored or unforeseen circumstances occur, a plan of action must be established for each type of situation so that loss of life and property are avoided and disruptions are minimized.  Protection of our employees is in priority.  The protection of project and client assets is also a high priority, but the safety of people will always be placed ahead of all other considerations.  With proper planning and quick response by the responsible individuals, this protection will be achieved.


All employees including division personnel will be briefed on the emergency reporting response procedures during the new employee orientation and at frequent “Tool Box” HSE meetings. Emergency procedures and telephone numbers will be posted at key locations throughout the jobsite.

Emergency evacuation plans must be developed for all work areas, subcontractors, and office areas and shall identify those competent persons trained in emergency procedures. As directed by the Project Manager, the HSE manager shall schedule announced/unannounced drills, in order to ascertain the effectiveness of the training being provided.


Will institute a daily log listing all management personnel on the site as well as all subcontractor companies having employees at the site, This will enable Project Management to know instantly who is present or which companies are represented at any time. In case of emergency, this is critical for accountability and communication.  In addition, the project should institute a log-in/log-out procedure for members of the management team who leave the site during work hours.  This should include time of exit, with which he left (including the name of the driver), destination and phone number, and estimated time of arrival.  For off-site meetings and appointments, the destination should be alerted before the individual(s) leave the site so that communication can be made should the team member not arrive in a timely manner.  Similar arrangements should be followed for scheduled management visitors coming to the site.

All deliveries onto the site should be made through the delivery gate.  The delivery man should identify himself, his company or the sender of the material, and the nature of the delivery.  A log should be maintained of all deliveries.  When possible, the security officers at the delivery gate should be given a daily list of expected deliveries.  Under no circumstances should the delivery gate guards allow any suspicious vehicles to enter the site.  The Security Officer should contact someone on the Project Management team or the HSE Manager if there is any doubt of the legitimacy of the deliveries.  No unauthorized deliveries should be allowed without first verifying the material to be delivered and the originating supplier.

The most serious potential natural disaster would likely be a monsoon or heavy rains (flooding).  Project Management, through the HSE Manager, should liaison with local law enforcement or emergency officials.  Arrangements should be made to have officials call the Project Management team or the HSE Manager, should a weather emergency seem eminent.  Once sufficient construction has been completed, the site may be the safest place to wait out a storm.  At the beginning of monsoon season, Project Management should store a two/three day supply of food, bottled water, flashlights, and batteries for such emergencies.  And the project will establish Emergency Responsible Team for all emergencies.

Emergency Procedures


Evacuate the area.  Call or radio for help.  Do not attempt to extinguish fire without stopping the fuel source.  If possible do so without greatly exposing personnel to injury.  Use available fire extinguisher or fire equipment to extinguish fires in enclosures.


Move to fresh air immediately any worker suffering from headache, dizziness unconsciousness or other symptoms of oxygen deficiency.  Call or radio for emergency assistance immediately.  If breathing has stopped apply artificial respiration at once.  In any event, do not hesitate or delay emergency treatment.

Alarm Activation

Any individual observing a fire, gas release, spill, leak, medical emergency or any unusual hazardous condition must immediately notify their immediate supervisor.

The following information must be given:

What? (Describe the emergency)

Where? (Exact location, I e. building number, grid location, etc.)

Name of person calling

Any other pertinent information

Emergency Evacuation Plan

All employees including Subcontractor’s personnel must report all fires.  Report the fire by contacting their immediate supervisor directly, giving the location of the emergency, type of emergency and the caller’s name. Personnel will immediately evacuate the emergency area in accordance with the following requirements;

  • All personnel will shut down any spark emitting equipment and evacuate, on foot or bicycle, to the closest Emergency muster point, unless you must pass near the emergency. In that event move cross wind to an alternate remote assembly area.
  • If the vehicles can’t be safely removed they should be parked on the side of the road, turn off the engine, leave keys in the vehicle, and walk to the closest Emergency meeting point.
  • Once arriving at a Emergency muster point, all personnel including contractor personnel should check in with the assembly area coordinator as soon as possible and report their name, company and their supervisor’s name.
  • Everyone must remain at the Emergency muster point until additional instructions are received. Instructions will be given orally.


In the event of a serious accident, notify the HSE department at site and TRSA. The safety of the employees is the first priority, so chemical spills or other environmental accidents may require partial or full evacuation.  If this is necessary, all employees should gather at an appointed area for accountability.  Local authorities should be notified should the accident endanger the public.


EXELON is responsible 24 hours per day, 7 days per week for fire protection in its work and operational areas, including offices, tool rooms, and storage areas.

The emergency response plan shall cover fire emergency situations and define the emergency response team assigned to manage fire events and other emergency situations.

All personnel shall receive information regarding firefighting.

It shall be provided approved firefighting equipment at the work places and offices in adequate quantities and its employees must be trained in the usage of such equipment.

Fire extinguishers should be placed at:

  • At least one temporary mounted fire extinguisher shall be provided in each building, preferable near a door.
  • In open storage yards
  • Extinguishers shall be located in the proximity of fuel or flammable materials storage areas.
  • In Workshops
  • In each temporary electrical panel
  • On each item of mobile industrial equipment having a diesel or gasoline engine.
  • A fire extinguisher shall be placed in the proximity of non-mobile industrial equipment having a diesel or gasoline engine
  • Portable or permanently mounted extinguishers should be available throughout the Site within 15 m of any on-going work involving welding, burning or the use of an open flame.

Monthly inspections shall be performed and used fire extinguishers shall be replaced by new ones. Tags shall be used to indicate condition and date of inspection of fire extinguishers.

Damaged, malfunctioning or empty fire extinguishers shall be repaired or refilled in a timely manner.

The location of temporary fire extinguishers shall be clearly marked and free access maintained. They shall not be transferred from established locations

Any person discovering a fire shall report to their supervisor and try to fight the fire using the fire extinguisher present on the area. Supervisor shall immediately notify Construction Manager and Site HSE Manager who shall raise the local stop work alarm with manual megaphone to be used on the zone and onsite fire team shall fight the fire using the equipment available at the scene. It shall also be immediately.


  • EXELON will ensure that their employees report all injuries immediately to CONTRACTOR medical Centre.
  • EXELON personnel will comply fully with the Reporting of Accidents and Incidents procedures.
  • Details of all accidents/incidents will be given to CONTRACTOR and SINOPEC’s HSE Officer will conduct an investigation and notify CONTRACTOR of his findings. CONTRACTOR will, where applicable, inform the country authorities.




At the end of each month, a summary of all injuries and damages to property worth more than Saudi Riyals 10,000 shall be noted and a report submitted to the proponent, any tendency towards particular kind of accident, affecting one or more trades will soon become apparent and steps can be taken to find out the cause and necessary corrective action can be taken to prevent recurrences. This information combined with the accident frequency rate can be used as a guide for EXELON safety priorities and indicate the effective ness of accident prevention program.

Verbal Report

EXELON will ensure that an Immediate Verbal notification shall be made to Saudi Aramco with 2 hours.

  • All near miss incident shall be reported.
  • Damage over SR 10,000 to EXELON property /equipment.
  • Damage, in any amount, to Saudi Aramco’s equipment or property.
  • All fires and explosions.
  • Damage to cranes and heavy equipment.
  • Job-related Fatalities.
  • All Injuries requiring medical attention which results in lost time.
  • Verbal notification shall be made within 2 hrs.

 Initial/Preliminary Report

  1. A Preliminary Report shall be made as soon as possible, but not later than twenty-four (24) hours, for accidents involving fatality / serious injury to two or more EXELON employees or damage to Saudi Aramco equipment or property, on approved format.
  2. All reports shall contain identified immediate action taken to prevent recurrence. Completed preliminary report shall be submitted to the Saudi Aramco representative.
  3. Preliminary report shall be submitted to contractor within 2 hours. Notification shall be within 24 hours and full reports (depending on the actual / potential) severity shall be within 3 days.

Accident Investigation 

Accident investigations must be conducted in a manner which will provide facts rather than faults. The point of such investigations is to prevent recurrence of similar accidents.

The main purposes of accident investigation are:

  1. To find the causes so that similar accident may be prevented.
  2. To determine the point at which “unplanned” events took over from the “planned” sequence of events.
  3. To recommend corrective action to be taken.

Supervisor/Foreman: The supervisor or foreman should carry out an immediate investigation of every accident which occurs within his area or responsibility. He should complete an accident report within twenty-four hours and submit it to his supervisor with a copy to the Safety Department. An additional copy should be retained in his own file.

EXELON HSE Manager, within two working days after receipt of supervisor/foreman accident report, should verify the findings of the foreman and carry out an independent investigation of every serious or potentially serious occurrence as required in Schedule “D”.

Project Manager: The project manager or superintendent should review all accident reports to ensure that the corrective action has been taken and to observe any trends that may require action on his part.

Cases to Be Investigated

 All incidents that result in property damage or serious injuries to personnel must be fully investigated. Unless the real cause is known, the hazard cannot be controlled in future. The near-miss accident, which does not necessarily proceed to an injury, is equally important from the point of view of prevention and should also, be thoroughly investigated.

Principles of Accident Investigation

The scene of a serious accident should be left undisturbed until the HSE supervisors, Saudi Aramco/Contractor and EXELON have the opportunity to inspect and investigate. The investigation should include, but not be limited to the following:

  • Questioning the man in charge and finding out what was planned.
  • Finding out the injured man’s job or the normal position and function of damaged equipment or equipment’s.
  • Questioning the injured man as soon as possible.
  • Questioning the witnesses as to what then actually saw, not what they think happened.
  • Studying the environment and examining the equipment and plant for signs of misuse.
  • Finding the explanation for any irregularities.
  • From the information obtain, establishing the reason why the “unplanned” took over from the “planned”.
  • Recommending methods of implementing corrective action.

Accident Analysis


Experience indicates that nine general classifications can be made:

  • Persons falling
  • Handling objects
  • Striking against objects
  • Struck by objects
  • Equipment
  • Hand tools
  • Transportation
  • Hazardous atmospheres
  • Other specific causes

These basic headings should be sufficient for analysis purposes.

A further breakdown will be:

Falls of Persons from Height

  1. to the ground or another level
  2. from scaffolding
  3. from ladders
  4. Into holes, trenches, etc.
  5. into water

 Falls of Persons from Level

  1. to the ground
  2. against objects

 Handling Objects

  1. from lifting
  2. from pulling or pushing
  3. Handling materials
  4. Electric shock

Striking against objects

  1. Protruding nails
  2. Scaffold tubes and fittings
  3. Stepping/kneeling on objects

Struck by objects

  1. Falling objects
  2. Foreign bodies in eyes
  3. Flying objects


  1. Moving parts
  2. Equipment in motion
  3. Hot surfaces

Hand Tools

  1. Cartridge hammers
  2. Power tools
  3. Non-powered tools


  1. Road
  2. Site

 Lifting Equipment

  1. Cranes
  2. Hoists and winches
  3. Pull-lifts, pulley wheels, etc.
  4. Piling frames
  5. A-frames

 Hazardous Atmospheres

  1. Hydrogen Sulfide
  2. Others

Investigation (Detail Written) Report

 The preliminary report will be followed by a detailed written report within three (3) days, in the format acceptable to Saudi Aramco/Contractor, in the case of serious accidents, (Serious is defined as an injury resulting in the loss of one [1] day beyond the day of the accident occurrence), a fully detailed account of circumstances, witness statements, descriptive photographs (where permitted) and accident scene diagrams will be included in the report.

First Aid Cases

  • shall also  be  reported  immediately  an investigated,  they  must  be  properly  documented  through  the  First  Aid  Treatment  Register/  Log  which should be maintained by the designated nurse at the As  per  Saudi Aramco/Contractor  procedure  all  incidents,  including  First  Aid  Cases  site clinic.
  • With the information presented on the First Aid Log, EXELON Site Safety Personnel will evaluate the trend of incurred  first  aid  cases  and  other  occupational  injuries  and  subsequently  establish  appropriate measures to prevent their recurrence.
  • Attached the Preliminary Incident Report form & Near miss Report form.




HSE Compliance audit: EXELON shall follow their schedule of safety audits as per the plan to enable EXELON to assess their own performance periodically. This is besides any planned external audits. Site Safety Manager will complete a periodical safety audit on each work location. These audits will determine the implementation of the Safety Plan and site safety management system and recommended corrective actions. Evidence of compliance will be sought at the time of the audit e.g. supporting documents. Such documents will be kept on site. Any supporting safety documents that are not available for perusal onsite will be recorded as non-compliance. If after the audit, the audited deemed to be out of compliance shall be requested to attend a meeting, which will be conducted by the Safety Manager. The audit report will be discussed highlighting areas where deficiencies were noted. Should the department fail to comply with the findings of the audit(s) in a timely fashion, given the deficiencies noted, such non performances shall formally notify the in writing. Any failure to take prompt corrective action, EXELON may decide to suspend all or part of the work temporarily pursuant to the discrepancy getting attended. The Safety Manager will conduct a detailed audit periodically, measuring compliance with required as per site Safety Plan.

Audit follows up:

  • Audits shall be conducted as per schedule or with prior plan
  • The concerned auditor & Site manager shall be informed of the date & scope of the audit at least a week in advance
  • The audits shall be carried out on the basis of subject specific check list on the scheduled date
  • Audit team will be decided prior to audit date
  • Corrective action reports (CAR) shall be issued for serious non compliances. Recommendations will be issued for minor non compliances
  • A completion date for action will be confirmed with the audited to close out the corrective action
  • The progress of action will be reviewed a few days prior to close out date.
  • Once action has been completed, it will be checked & if the auditors are satisfied, the CAR will be closed out
  • A copy of the audit report will be forwarded to Site Manager.


Daily Inspection

  1. Site safety  supervisor  will  conduct  continuous  daily  safety  inspections  of  all  work  areas  and  document findings on “Daily HSE Report”. Accomplished reports will be checked and noted by the Site HSE Manager. Copies of the report shall be distributed to the field supervision or individual responsible for the required corrective actions as identified on the report. The original copy of each report shall be compiled and retained with EXELON Site Safety Department for reference and follow-up purposes.
  2. During his  routine  safety  inspection  /  monitoring,  the  safety  supervisor  shall,  upon  observing  extremely unsafe condition / practices posing imminent danger to any personnel, equipment or facility, initiate ordering “on  the  spot  work  stoppage”  of  those  affected,  require  the  responsible  group  In-charge  of  prompt appropriate action and subsequently report the incident and his action taken to his Site HSE  Manager who, in turn, will advise the Project / Construction Manager of the details.
  3. The Safety supervisor has the full authority to stop work in situations of imminent danger. He also has the authority to stop work in areas that achieved below 85% compliance score in the Saudi Aramco weekly assessment walk-through. Any  observation  /  incident  that  results  in  the  work  being  stopped  must  be  properly documented by the concerned Safety  supervisor on the Daily  HSE  Cited below are examples of conditions / practices that warrant on-the-spot work stoppage:
    • Welding / cutting work near or above unprotected combustible / flammable materials. Mobile equipment reversing in an operating plant / congested / populated area without a dedicated equipment spotter.
    • Working at 6 feet high or above without or with inadequate fall protection.
    • Activities at height that pose extreme danger to personnel below.
    • Activities on the ground that expose personnel to extreme danger from ongoing activities overhead.
    • Working on or near rotating equipment / tools with loose clothing.
    • Working on an incomplete work platform i.e. scaffolds without guardrails, toe boards, etc.
    • Working in a confined space without proper ventilation, lighting, approved permit, etc.
    • Any hazardous activities without Safe Work Plan or permit (if required).
    • Any activity in a poorly illuminated area.
    • Crane work / lifting at or above 20 mph wind magnitude.
    • Activity in a deep excavation immediately after heavy rainstorm.
    • Work in a deep excavation with sides caving-in or starting to collapse.
    • Scaffold erection / dismantling work immediately after rainfall.
    • Any activity at height exposed to unprotected floor opening, open sides, leading edges, access stairs, holes, etc.
    • Any work involving energized / de-energized equipment without proper lock-out, tag-out.
    • Any activity that directly poses immediate danger to personnel.
  4. Daily site  safety  inspections  shall  not  only  be  focused  to  hazardous  conditions  associated  with   ongoing activities. It must also be directed towards identifying foreseeable hazardous conditions and relevant control measures associated with anticipated future work or operations. In this case, safety supervisor must also be aware  of  the  programmed  milestones  /  work  schedules  on  the  project  through  close  coordination  with Project Controls and / or respective superiors.

Weekly Safety Assessment

  1. A team comprising EXELON Site HSE Manager Project Manager and HSE supervisor will conduct a complete inspection of all work areas / activities on a weekly basis and document it on the Site Inspection Form.
  2. As a minimum, specific categories will be checked and rated to ensure compliance with SAUDI ARAMCO Project Safety Rules and Standards, Safety Policies and Procedures. Specific categories to be checked include but are not limited to the following:

Personal Protective Equipment:

  • Fire Protection
  • Tools and Equipment
  • Procedure Compliance
  • Housekeeping
  • Fall Protection
  • Scaffold and Ladders
  • Hoisting and Lifting Equipment
  • Excavations
  • Permits, Safe Work Plan, Safety Task Assignment
  • Others
  1. Each violation / recommendation will be documented on the Site Inspection Form, noting corrective action taken and /or recommended.
  2. Safety deficiencies noted shall be corrected immediately.
  3. The reason for causing work stoppage shall be entered into the Supervisor’s Discrepancy Logbook.

Monthly Color-Coding Inspection

  1. The monthly inspection shall be performed by the designated competent persons (i.e. competent electrician for assured  grounding  inspection  /  portable  power  tools;  competent  equipment  inspector  /  mechanic for monthly equipment inspection, etc.) All monthly inspections shall be properly documented and appropriate records maintained at site safety department.
  2. A display of the Monthly color-coding Scheme will be made in strategic locations such as tool rooms, notice boards, entrance gates for visual reference and guidelines of employees.
  3. Following items, as minimum, shall be color-coded at the end of the month, by the designated competent person / user:
    • Lifting devices (slings, chain hoists, come-a-longs, shackles, spreader bars, hooks, etc.)
    • Gas cutting apparatus (regulators, gauges, torches, flash back arrester, hoses, etc.)
    • Portable electrical tools, extension cords, and other such equipment (fixed panels, pumps, machinery, GFCIs on welding machines and power outlets, etc.)
    • Portable pneumatic tools and equipment (air compressors and receivers, hoses, abrasive blasting and paint apparatus, air winches, etc.)
    • Emergency equipment (fire extinguishers, hose cabinets, rescue equipment / SCBAs, etc.)
    • All cartridge-operated / powder-actuated tools
    • Other equipment as directed by Saudi Aramco, Project Manager or Safety Department.
  4. Table below shows approved Color-Coding Scheme for the project:


          GREEN              RED              BLUE        YELLOW
            January            February             March             April
May            June             July             August



           October            November          December
  1. All fuel  driven  equipment  /  machine  such  as  cranes,  welding  machine,  compressor,  tower  light,  roller, compactor,    shall  pass  a  monthly  color-coding  inspection  by  the  designated  competent  person.  An inspection  sticker  of  the  appropriate  color  for  the  month  shall  be  affixed  to  the  equipment  following a satisfactory  inspection. Such inspection must be properly documented on respective Monthly Inspection Checklist.  Accomplished inspection checklists must be kept available on file at the Site Equipment Section and presented when so requested during safety audits.

Fire Extinguisher Inspection

  1. Where required,  all  portable  fire  extinguishers  intended  for  the  project  will  be  endorsed  for  inspection / acceptance by SAUDI ARAMCO prior to initial use or deployment to work site.
  2. Fire extinguisher shall be inspected and certified by 3rd party annually.
  3. All fire  extinguishers,  firewater  barrels,  hydrants  (if  any)  will  be  inspected  at  least  once  a    Fire extinguishers used for hot work will be checked on a daily basis. Foremen / Supervisors shall conduct a “quick  check”  of  the  fire  extinguishers  installed  in  their  respective  work  areas.  Every  inspected fire extinguisher shall have its inspection tag signed off and appropriately filled up by the site HSE supervisor or designated  Inspector  after  each  Monthly  Inspection.  Inspection Tag shall be of weather resistant type material.
  4. Unless prescribed  by  the  Saudi Aramco,  monthly  inspection  of  fire  extinguishers  will  be  documented  on  “Fire Extinguisher Inspection and Inventory Report” Form. Copies of the inspection report will be kept on file at site safety office and will be made available where required, to Saudi Aramco Representative during audit.
  5. In addition to usual inspection tagging system, every inspected fire extinguisher shall be color coded as per foregoing color-coding scheme. This is to make maintenance and inspection compliance on each unit more visible.
  6. Fire Extinguisher Monthly Inspection Checklist Attached.

Lifting Tackles Monthly Inspection

All lifting tools & tackles intended for the project shall be inspected and certified by Saudi         Aramco/Contractor approved 3rd party and inspection certificates readily available at site.

Documented  monthly  inspections  of  all  slings  and  rigging  equipment  will  be  performed  by  the  designated competent person (certified rigger) on the project, in addition to “before & after” each use inspection

A register of all Lifting Gears are maintained by the Store keeper and there is a Log in and out system maintained for critical equipment used. Any damaged lifting gear or equipment shall be removed and reported to respective Supervisors immediately. This register and Log In and Out book shall be fully maintained by respective Storekeeper.

Hand Tools & PPE Inspection

  1. The assigned Storekeeper shall ensure a proper and thorough inspection of every hand tool and personal protective equipment before its issuance and upon its return by the user / recipient. Damaged ones shall be readily marked “Defective, Do Not Use” and isolated from those in good condition.
  2. Every user  /  wearer  shall  thoroughly  inspect  his  tool  /  PPEs  at  least  daily  and  before  and  after  Defective ones shall be immediately withdrawn from use and returned to the storeroom for necessary repair or replacement.
  3. Attachment Monthly Power Tool Inspection Sheet.




Motivation activities shall be developed as part of the Site communication program to prevent development of poor work habits that always result in an injury rate increase and a quality and productivity decline.

The Motivation activities’ objective is to promote site safety and reduce HSE incidents by means of proper behavior amongst labor force.

To this purpose all SUBCONTRACTORS shall include in their Project Construction HSE Plan a Motivation Program intended for keeping employees aware of the health and safety issues. This Motivation and Incentive Program, along with good training, will help keeping safety in all employees’ minds.

The Motivation Program shall lie upon rewarding employees for positive behaviors and actions performed out of their normal scope of work, always related to incident or injury prevention. Its effectiveness shall be guaranteed by means of frequent reinforcement and appropriate program communication and promotion: safety signs, posters, posting of information on bulletin boards, giving symbolic awards to workers and SUBCONTRACTORS as a team for excellent performance or behaviors.

The following actions shall be taken to raise HSE Awareness among employees:

  • The Project Quality, Health, Safety and Environmental (HSE) Policy shall be prominently displayed in conspicuously places that are frequented by the project personnel.
  • Place HSE Awareness posters, slogans and reminders along the construction site and office/ temporary facilities.
  • Erect a board at a prominent location at the entry to the project site, showing the HSE performance and achievements.
  • Bulletin boards inside and outside SUBCONTRACTOR offices to post general information on safety statistics and notices, including longest period worked without a lost time.
  • Incentive awards for working substantial periods without any LTI.
  • Symbolic award system to reward the worker for excellent performance in the execution of his tasks and disciplinary actions in case of non-observance of applicable HSE rules.
  • Recognized traffic signs to control travel of mobile equipment, vehicle, and pedestrians.
  • Drills
  • Issuing periodic newsletters on different HSE topics.
  • Banners or video films when and where possible, hardhat decals publicity shall be in the various languages spoken on the Work Site.